Administrative Assistant And Comms Specialist job in Pasade...

Administrative Assistant and Comms Specialist
FULLER THEOLOGICALPasadena, CA2 months ago
ADMINISTRATIVE AND SOCIAL MEDIA ASSISTANT


DEPT
: CENTER FOR THE STUDY OF HISPANIC CHURCH & COMMUNITY (CSHCC – CENTRO LATINO)

FT/PT/TEMP
: PART-TIME

HOURS
: 20 HOURS PER WEEK

STATUS
: NON-EXEMPT

REPORTS TO
: CENTRO LATINO DIRECTOR


BRIEF DESCRIPTION
:
The Centro Latino is seeking a part-time assistant to work alongside the Centro Director and Academic Dean. This position is responsible for administrative support (50%) and handling all of Centro Latino’s Social Media platforms (50%).


ESSENTIAL FUNCTIONS:


Social Media Platforms
  • Updating and maintaining Centro Latino website
  • Assisting the Centro Latino with collecting photos and videos for events and posting on social media
  • Supporting Centro Latino events by posting relevant information online to promote the events.
  • Assisting the Centro Latino with creating and scheduling daily social publishing and promotion, maintenance, engagement, monitoring and issue escalation/response for all social media accounts.
  • Monitor social media channels as needed.
  • Create content, including text posts, video and images (Canva) for use on social media.
  • Grows and maintains/expands Centro Latino social media presence into new social media platforms, increasing presence on existing platforms including Facebook, LinkedIn, Twitter, YouTube, and Instagram.


Administrative Support
  • Update, organize and maintain Centro Latino files and database
  • Assist in preparing and sending out events mailings
  • Translate short documents Spanish into English and vice versa
  • Process invoices and expenses
  • Answer and relay telephone calls and messages
  • Host visiting scholars, speakers, adjunct faculty, etc.
  • Sets the office calendar, schedule of Centro Latino staff meetings, appointments, and engagements.
  • Staff any committees relating to the programs such as Hispanic Advisory Council, Centro Latino Academic Cabinet, etc. (scheduling, room set-up, agenda, minutes)
  • Provides information and maintains communication links between other offices on campus relevant to the program and advising students or prospective students, such as the SMT Dean’s office, International Student Services, Registrar, Admissions, Academic Advising, Academic Programs, Financial Aid, Student Accounts, Development.
  • Assist in planning and coordination of special events such as:
    • Hispanic New Student Orientation
    • Hispanic Prospective Students Days
    • Hispanic All Seminary Chapel
    • Monthly chapels in Spanish
    • Hispanic Graduation Banquet
    • Special lectureships sponsored by Centro Latino
    • Lunch gatherings


KNOWLEDGE AND SKILLS REQUIRED:
  • Perfectly bilingual (able to read, write, comprehend and speak both Spanish and English fluently)
  • Minimum two years of office experience
  • B.A or equivalent
  • Ability to work within a team
  • Must have excellent interpersonal communication and people skills
  • Experience with e-mail and Internet research required
  • Servant-spirit: gift of hospitality and welcoming
  • Familiarity with education or church setting is a plus.
  • Ability to navigate website technology
  • Previous experience with resting and editing web pages and graphic arts
  • Detail oriented with good to strong organizational skills with the capacity to work accurately, creatively, and proactively
  • Ability to handle multiple tasks, prioritize a wide range of support responsibilities and meet deadlines
  • Good to advanced knowledge of Mac platforms, Microsoft Word, Excel, Google office, apps required
  • Demonstrated experience with social media platforms (Facebook, Twitter, Instagram, YouTube, LinkedIn)
  • Demonstrated proficiency in Adobe Creative Cloud applications
  • Ability to arrange a flexible schedule occasionally to work evenings when necessary for a special event.


ADDITIONAL REMARKS

  • Must be willing to abide by Fuller Community Standards
  • Reports to the Director of Centro Latino
  • As a prospective and/or new employee, you will be/are required to comply with Fuller’s COVID-19 Vaccination or Testing Policy. If working on the Pasadena campus, proof of full vaccination is required before the start of employment, or weekly COVID-19 testing.



Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller Theological Seminary is permitted and reserves the right to prefer employees or prospective employees for certain positions on the basis of religion.



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